1. Web Based Applications. I predict that in the next five years most of applications that you currently use on your desktop will migrate to the web. Currently accounting, office suites, email, and CRM applications have a strong web presence. In addition, companies like Google, Force.com, and Amazon are making infrastructure available for computer programmers. For the small business person, this is going to be one of the biggest boosts to growth. You’re not going to need expensive computers and networks, and you will be able to access your business applications from multiple locations. The technology barrier for entry will all but be eliminated in most businesses.

2. Cloud Based Infrastructure. There are currently a multitude of companies give you the ability to set up a server over the Internet and pay only for usage. I believe that the server room is soon to be a thing of the past for most companies.

3. Internet Everywhere (Mobile and Wireless). Mobile devices and Internet connectivity will become ubiquitous. (I’ve always wanted to use that term in a sentence). Both consumers and business will be able to access data from any location. Services like that Clearwire (high speed wireless Internet) will become common from cellphone and other providers. It will be important for businesses to embrace mobile technology to be successful.

4. The Death of the Phone Number As We Know It. (I’ve been predicting this for years, eventually I’ll get it right.) With the growth of Internet phone applications, Phone numbers will begin to fade away. Most calls will be over the Internet via Skype and Skype-like services. Phone numbers, where you have them, will no longer indicate your location (I already deal with someone who has a Texas area code but lives in Georgia.)

About 8 years ago a partner and I put together plan to start  what would be now be called a cloud application.  (Back then the term “cloud” hadn’t been coined in its current form, so it was just a “web-based” application.) As part of this project, I had to put together a business plan which included hardware and networking expenditures. Obviously, for a ‘web-based application’ we needed servers, network infrastructure, a fractional T3 (pipe to the web). Those costs were significant; they included $25,000 in servers, $2000 in network infrastructure and, $5000 per month for Internet, and this didn’t even include rent for a place to keep it all. And for all that, there was no redundancy, and every 5 new customers we would have to outlay another $10,000 for more servers. This was  lot of money for 2 guys without jobs to come up with.

To do the same thing  today, I can go to GoGrid, Force.com, Amazon web services or any other cloud based infrastructure provider, and set it up for a fraction of the cost. On top of that,  the costs are completely tied to usage so I don’t have to outlay a lot of funds up front while I wait for my  customers’ monthly fees to cover the cost.  (Great for cash flow!!). In addition I have, backups, redundancy,  and network bandwidth that can grow with the business.

Needless to say, the cloud creates opportunities for business that just a few years ago were out of reach. (By the way, that business never got off the drawing board for a multitude of reasons)

How do you think the cloud can help or hurt small business ?

On the other hand Google made another announcement this week, one that didn’t get the same media coverage as the Chrome OS announcement but was much more important: Google is moving Google Apps (mail,docs, etc) out of beta. (Beta is the software term for a final test version) This means that Google has reiterated its commitment to these web based applications and users who want to can adopt them and cloud/web based computing with more confidence.

My backup plan is simple and cheap. If nothing urgent is happening I can use my iPhone to keep up with email.  If I have a major project on the other hand, our local library has free Wi Fi,  so I can pack up my laptop and go there. Its not complicated, but I’ve thought it out in advance so I don’t have to panic.  (I just checked mail on my iPhone this time since nothing urgent was happening.) You need a plan too.

Options include:

• A list of internet cafe’s in your area
• A list of free Wi-Fi locations in your area
• Tethering your phone
• Dial-up
• A Wi-Fi modem from your wireless carrier
• Verizon’s MiFi cellular modem (It lets you setup a mini wireless network)
• Wi -Max (a long distance high speed wireless service available in a few large cities)

Consider these, and see what available and feasible for your  business — and make a plan. I recommend a two phase plan, since sometimes ‘Plan B’ fails, and you need to try ‘Plan C’. (For instance, if the phone and the DSL are both out,   dial-up as your ‘Plan B’ won’t work.)

Good Luck.

If you are like me, when you started your home business, you used your current personal financial software, I used Quicken, but both Quicken and Microsoft have business features. Now, you have a  couple of options, replace MS Money with an equivalent copy of another brand of financial software, or upgrade to a full-fledged accounting software package. Here are some questions you need to ask yourself to help make this decision:

1. Does your Accounting Software handle expense/revenue categories the way you want?
2. Is it difficult to enter transactions?
3. Are you able to easily get accurate reports on profit and loss, net income, and margin?
4. Do you need online integration with a web store?
5. Do you need customized invoices/easier email delivery?
6. Do you want to better segregate business and personal activities?
7. Do you need to track inventory?
8. Do you need to support double entry/accrual  accounting?

Some options to consider are (this is by no means a complete list)

Outright — Fee basic online accounting. (Well reviewed)

Quickbooks Online (Both Free and Paid Versions)- A next step from personal financial software. (I use this for my consulting business)

Quickbooks – Also free and paid versions — Also easy to transition to, lots of free templates and wizards

Peachtree – More advanced for a businesses that need full support of double entry/accrual accounting

If you have an accountant,  consult him or her, before you make a decision about acounting software (I’m not an accoutant so they will know better then I.) Also since this is in no way a complete list, so please feel free to add your own suggestions in the comment section.

Related Posts

• 10 Ways Usage Based Internet Access will Change the Internet Landscape

• Fast Read: More usage based pricing for Internet access

1. Everyone will pay more.  (I guess this is kind of obvious). Even if there is an unlimited plan its going be more than what we are paying now. (Look at wireless phone service plans as an example.)

2. People will finally secure their WI-FI networks since they won’t want to pay for their neighbors surfing.

3. No more free WI-FI hotspots at coffee shops and hotels.

4. Large ISPs will partner with various bandwidth heavy sites/apps  (Video,Backup) to  provide services that are ‘exempt’ from usage charges.

5. There will be less video/multimedia on the web.

6. Alternate connection methods that provide unlimited access will see an upsurge (WI-MAX,Satellite, 2nd Tier DSL).

7. There will be less “cloud” computing apps for small business and home users.

8. Google will come up with a low bandwidth items search options.

9. People will be downloading less ‘free’ software to try out. (This may help the Post Office since it may be cheaper to mail a CD/DVD than download, and the Post Office needs help.)

10. Plain-text email will make a comeback.

Those are some of my predictions, what do you think ?

Time Warner Cable Expands Internet Usage Pricing

Having worked extensively with the Google Applications, my general feeling is that it is good for basic word processing and spreadsheets, but if you are interested in slightly more sophisticated formatting, you will be disappointed.   Google Does not allow you to create columns, and embedded table formatting is quite limited. 

I’ve looked at Zoho as well, and tried some basic formatting on it as well and came to the same conclusion. While the tables have more formatting options, it also doesn’t support columns. Overall, I think that Zoho has better features than google, and its worth a look.

While I don’t do the most sophisticated formatting on my documents, I do like to have a certain level of features,  and I don’t feel that either of these free suites will suite meet my needs. If you choose to use them for your primary office application make sure that they will do what you need before you throw away your PC based software. I think I’ll stick with OpenOffice for now.

If you know of any other suites, please feel free to let me know in the comments.

You made a new years resolution to start a business, but you don’t have alot of money. Below is a list of quality, free applications you can use to help run your business. Many of these apps are web based so you may want to read my post Cloud Computing: the good, the bad and the ugly before you dive in.

Free Office Suites

 (Word Processing, Spreadheet, Presentations, and more)

1. OpenOffice.org–Full function office suite similar to Microsoft office
2. Google Documents – Online office suite from google
3. Zoho – Online office applications and more

Free Productivity software

(Calendar, Address Book, Task Manager, Email)

1. Yahoo (Online)
2. Google (Online, tasks are experimental apps in email)

Free Accouting Software

(Full featured basic accounting sofware for the small business)

1. QuickBooks Simple Start
2. Microsoft Office Accounting Express

Free Web Hosting

1. Microsoft Office Live 
2. Google Sites

Free Email Client

1. Thunderbird

Free “Everthing-but-the-kitchen-sink”

1. Google Apps